MarginWorkshopHVAC Maintenance Agreement Pricing & Renewal Profitability
What a maintenance agreement actually costs you to deliver each year, the minimum price to keep it profitable, and whether your current agreements are still making money at renewal.
Cost at other visit frequencies
| Visit frequency | Annual cost | Minimum price |
|---|---|---|
| Single visit (1) | $103.75 | $129.69 |
| Standard (2) | $187.5 | $234.38 |
| Quarterly (4) | $355 | $443.75 |
| Bi-monthly (6) | $522.5 | $653.13 |
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Methodology
Formula: annual cost = visits per year × (labor per visit + material per visit) + admin overhead. Minimum profitable price = annual cost / (1 - target margin). If you enter a current price, we also check its real margin.
Assumption: published sources disagree on whether maintenance agreements are genuinely high-margin or more marginal than the industry admits. This engine doesn't take a side, it uses your own real numbers instead of an industry benchmark.
Limitation: doesn't account for no-shows, overdue-visit callbacks, or churn between renewal cycles.